StenoCAT Reporter

Easy to learn, flexible, yet powerful
software that won’t break your bank account!

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New to court reporting? Or upgrading from an old legacy system? Or maybe you are close to retirement? Our subscription product offers full-featured software for the best overall value in the market, and you can rest assured it will work on the newest computers. There are no long term commitments or big upfront payments required to start earning with StenoCAT! Our subscription is based on the simple belief that if you like our software and our services, you will renew.

From easy pay plans for first year student upgrades to flexible renewal options, we have options that will make your life a little easier. Our regular subscribers receive the most price competitive package, but we have other options, too. Just ask.

We welcome new users with a great startup package that includes worry free dictionary conversion, help with setting up a new computer, user preferences, templates, macros, and personal customer care to get your computer tuned for the best software experience. In a matter of days you can be confidently producing transcripts with ease! You can continue your training with our online webinars, video training lessons, or attending user conferences.

I have been using StenoCAT for approximately 20 years. It’s by far the least expensive CAT software product, and yet it provides the same options and services for court reporters to perform their job as other software that costs thousands of dollars more both for the product and support.

Therese C., Texas


Reporter - 1 year $724/yr
Startup Fee $499

Order Now: 1 Year

Software Features

Secure PDF with Bookmarks

Deliver full text searchable PDF transcripts with bookmarks and digital signatures. Includes many options to secure the PDF and meet electronic filing requirements.

Meets requirements of NEW California Rules of Court

Automatic File Backup

Set any backup location of your choosing (cloud based service, external hard drive, usb flash) in your User Preferences. StenoCAT will automatically update your jobs in two locations.

CART Screen

Provide CART to your clients utilizing StenoCAT. Use CART Screen with TrialBook® to stream your feed to individual readers, locally or remotely.

Instant Refresh

Compatible with all industry recognized realtime browsers. Automatically refresh your viewer screens with your edit changes.

InSync® Audio

Edit transcripts faster and more accurately. Record audio in mp3 format from your computer microphone, or import jobs – with audio – from new generation writers.

Smart BriefsTM

Steno briefs are suggested to you automatically based on your own steno theory, during realtime or in editing mode.

Smart KeysTM

Intuitive and superbly efficient. Edit transcripts with fewer keystrokes. Record macros to customize your keys, or use a predefined key set.

Output to Mobile Devices

Broadcast your realtime session to unlimited viewers using tablets, smartphones, and other computers – all wirelessly. (requires additional subscription)

Seating Chart

Track the name and location of speakers easily and efficiently with electronic name tags. Save the seating chart for future reference.

Multiple Outputs

Broadcast your realtime session using a variety of methods – WiFi, Internet, serial cable, ethernet, or Bluetooth – all at the same time.


StenoCAT is designed for Windows and works equally well with new writers – Impression, Mira, Fusion, Diamante, Passport, Stylus, and Gemini – as well as legacy writers.

Address Book

Save and retrieve contact info to your StenoCAT address book. Auto-insert into the transcript, or save new contacts on the fly.

Larger Fonts

Give your eyes a rest with larger fonts in frequently used dialogs. Write and edit more comfortably using custom text zoom ratios.

Save time, save keystrokes, search faster – perform an Internet search directly from within the StenoCAT Editor.

Internet Streaming

Reach any viewer, anywhere. Broadcast your realtime session to unlimited remote viewers over the Internet. (requires additional subscription)

Wireless Ready

Use wireless technology – from writer to computer & output from computer to viewer devices.

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System Recommendations

You’re a professional having to compete and excel in a high-pressure work environment. Do yourself a favor and get a good computer system to have the best foundation. Practice good computer hygiene by keeping your computer up to date with the latest windows software updates. To have a good experience, we recommend having at least the following system setup:

Please Note

These are basic recommendations for the StenoCAT software. StenoCAT can run on many different system configurations. For questions about compatibility with your particular system, please contact our Sales Department. 800-909-9199

[email protected]

Operating System

We prefer Windows 10, but 8.1 or 7-SP1 are alright as well. Whichever operating system you are on, keep it updated with the latest patches from Microsoft®. It’s the best protection you can buy against viruses, hacks, and other undesirables, and keeping current also supports use of our latest features. If you are using an OS that Microsoft no longer supports, we won’t be able to support it either.


The better processors are Intel® Core i3, i5, i7, or the AMD™ equivalent.


At least 128 GB on your workstation. A computer with an SSD (solid state drive) is highly recommended for improved performance. Add an external hard drive for backups. Look into cloud storage solutions as well if you need mobility.

Memory / RAM

We recommend a minimum of 8 GB.

USB Ports

We recommend a minimum of three available ports. One is required for your security key, one for your USB to Serial Adapter (if applicable), and one for an external microphone. If your computer has only one USB port, then you must add an optional USB Hub to supply the additional ports.

Internet Access

An email account with a high-speed internet connection is required to manage your software license, update your accounts, and send/receive audio files. Use only modern-day browsers such as Chrome, Firefox, Safari, Edge or IE 11 or higher. Stop using the old web browsers – they have weak security. If you do banking or shop online, use only bank approved browsers. This is important protection for your personal data and for any data subject to HIPAA.


If your computer does not have a built-in microphone, you may need an external microphone to use InSync® during realtime.

Optional Extras

  • USB flash drives for temporary storage or transferring of files.
  • USB hub converts one USB port into multiple USB ports.
  • External hard drives for data backup.
  • Cloud storage solutions.
  • External microphone.


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How much is the StenoCAT Subscription?

Subscription – Our unique subscription plan option offers you full-featured CAT software, unlimited technical support, updates, and online webinars for the subscription period. There is a one-time nonrefundable startup fee. From that point on, you pay only the subscription rate (unless you let your subscription lapse). A subscription gives you the best security for keeping your software and skills up to date with the latest software features.

For a subscription rate of $724 annually, you have a single-user license of the full Reporter Version for a twelve month term. If you are a new StenoCAT reporter, this will include a free dictionary conversion, startup training, and a license security device. No long term contract is required.

After your first year as a subscriber, you may continue using StenoCAT by renewing your subscription at various intervals offered during your online renewal. When your subscription expires, your rights to use the license are also expired. A lapse fee may be required to reinstate a recently expired license.

At any time during a subscription, Reporters may add basic local streaming or internet remote streaming options to their reporter subscription.

Additional Options for Software Users

Purchase - Not interested in our unique subscription offer? No problem, we also sell the basic Reporter software outright. If you opt to purchase the Reporter version, you will have one year of support and updates included with your purchase. Additional support and updates are available for an additional fee at the offered price. Please note, however, that the streaming option is only available by subscription.

800-909-9199 Sales Dept

Does StenoCAT provide an audio synchronization feature?

Yes, our feature is known as InSync and is included with every Reporter version. Explore our Software Features for more information.

What kind of computer do I need to run StenoCAT?

Please see our System Recommendations section for detailed information.

Can I still use my steno dictionary?

Over the years we discovered that most translation issues can be traced back to a dictionary that simply needed some clean-up. So what we do is review your dictionary and provide conversion and clean up to optimize your experience on your new software.

Our technical support staff has plenty of experience helping our customers convert dictionaries over to the StenoCAT system, whether they are migrating from an older StenoCAT version or from another software maker.

If your dictionary needs additional outside help, we can also recommend resources that have worked well for other customers in the past.

Is StenoCAT compatible with my writer?

StenoCAT is compatible with all writers with a USB or serial port interface. All new writers and most older writers are compatible with StenoCAT.

Note: There are a few older writers that are not completely compatible with Windows 7-SP1, 8.1, or 10. Such writers are Baron, StenoWriter, Merit Writer, or other similar old writers that use non-DOS-formatted diskettes.

To verify whether your writer is compatible with the operating system you are planning to use, please contact our Sales Department for more information.

800-909-9199 Sales Dept

Why is the hardware security key needed?

What About Keys?

Hardware keys help us protect the distribution or use of software by any party other than the licensed registered user. Your software will work only when the hardware key is connected to a USB port on your computer. One benefit of having a hardware security device is that you can move it around to any number of computers without having to register the change.

There are also keyless security options which can provide even further protection. Some of our products use the hardware key and others use the keyless method.

Our developers are working to transition all products to keyless virtual protection in future releases.

How do I qualify for a second key?

If you have an active StenoCAT Reporter Subscription, you may have the exclusive option to add a second key during your subscription renewal period, subject to license restrictions. The two keys may not be used concurrently. The keys are restricted to the reporter's own use and may not be provided to another party. The second key is only valid for the version family for which it was purchased (i.e. StenoCAT32 subscription). The key has a limited life of five years.

To order your USB Home Key, login to your account on our website and visit the store to review your options. If you purchase a home key during your renewal, it will work for the entire duration of your renewed subscription period. When it expires, you will have the option to renew it for the same period as your reporter subscription. Keep in mind that home keys are for your use only, and cannot be used concurrently with your Realtime key or given to another Reporter, Scopist, etc.

StenoCAT reserves the right to refuse Home Key renewals on any key over five years old for any reason, or whenever the license has lapsed or has not been maintained in active status. Home Keys are not subject to replacement except during the first year warranty period.

Limit: One StenoCAT secondary key per Reporter license.

How do I get support?

You can login to your StenoCAT account on our website, click on Help Center, and enter your question and callback information as a "Callback Request". This ticket is automatically linked to your license and immediately placed in the support callback queue. It is by far the fastest way to ensure you are next in line for a callback. Please be sure to write a brief description of your question or problem.

You can also call the toll-free support line 800-999-9199. Our support team answers calls live from 7 a.m. to 6 p.m. Pacific Standard Time between Monday and Friday. If a member is not available to take your call live, then you will have the opportunity to leave a voicemail. Please leave your license number, full name as registered on your license, a callback number, and a brief summary of the reason for your call. Voicemails are answered in the order they are received; however we prefer that you use our electronic callback request for more efficient response.

If you need a question answered over the weekend, visit the Help Center and begin by searching keywords for the question you have. You may also post on our Message Board where our customers exchange useful information with each other. The Message Board is monitored by our technical staff during normal working hours.

Every license with an active support contract also has access to a knowledge base to search the answers to the most common questions.

Can I apply subscription payments to a purchase at a later date?

No. Our Subscription & Purchase plans are non-interchangeable. Please contact our Sales Department for more information.

800-909-9199 Sales Dept

How do I renew my subscription?

Your software will remind you to renew your subscription up to 30 days in advance of the expiration date. To maintain continuous service and avoid any applicable reinstatement fees, we recommend you complete your renewal before the expiration date.

You may renew 24/7 by logging into your account on our website. Your customized page will present the various renewal interval options available for your license. When you renew your subscription by completing the online sale, your key may be immediately activated for the new expiration date. The new expiration date is calculated by adding the renewal term to the original expiration date. For instance, if you renew for one year, a total of 365 days will be added to your expiration date.

You may also renew by following the prompts through your software!

Lapsed subscriptions are subject to a reinstatement fee. Please call sales if you need further assistance. Lapsed licenses will be subject to new expiration dates at the time of reinstatement.

How do I replace a lost or stolen hardware key?

A new license will be required to continue using the licensed product. Please notify us immediately if you discover a loss or theft. Also contact your insurance company to see if your loss is covered. Your replacement cost will be the full cost of a new license, with any sales discounts that may be available at any given time.

If you do not wish to take the risk of this replacement cost, you may be able to purchase insurance to mitigate this loss.

How do I replace a defective hardware key?

Hardware keys come with a limited warranty that we extend to you. If one becomes defective within the first year we will replace it at no charge.

If your StenoCAT Reporter key is past the warranty period, there is a replacement fee of $85 (plus shipping).

You will also need to return the defective key before we will register the replacement key in your license. If you do not return the defective key, it will be considered to be a "key in use" and StenoCAT will invoice you for the full price of a second license, depending on the terms of your license and your specific profile. If your account remains in collection, your license will be ineligible for further support, renewal or updates.

800-909-9199 Sales Dept

Can I get an extra Key for my Scopist to use?

Yes, but it is not a key on your license, as the reporter license is restricted to a single user for updates and support. A separate license would be established for your scopist. Once identified as the licensed user, your scopist will be able to receive support and updates for the software.

We are here to help you

Explore your options in the Help Center.
Not finding the answer to your question? Please don't hesitate to contact us.

800-909-9199 Sales Dept