3-3-4 PERSONAL LETTER SAMPLE

If you have a short list of prospective clients or you identify the ones with the greatest potential you can prepare personalized letters. These have the greatest chance of being read especially if they contain information that is specific to the reader. "As your practice specializes in Divorce settlements and Bankruptcy I am sure that you have exceptionally high levels of correspondence. This is exactly where I can help you…."

For example....

March 15, 2002

Jones & Associates
456 Elm Street
Springfield, USA
Dear Ms. Jones,

Could your office use someone who can word process at 150 words per minute? What if I told you I know 12 people who can do just that, and they are right here in Springfield?

As Director the Court Reporting program at Springfield College, I am pleased to announce a new program to our local businesses. The National Court Reporting Association has recently endorsed a new philosophy that encourages schools to partner with local businesses and put students to work.

How does this apply to your office? If your office is running in the Windows® environment and you have documents to produce on a daily basis, our students could produce work for you at 150 words per minute, or better. Need meeting notes? Letters? Data Entry? Our court reporting students are information reporting professionals that can work for you!

At Springfield College we have many skilled individuals who are working towards a career in court reporting, which requires speeds of 225 words per minute. In the past court reporting students had no opportunity to use their remarkable skill until they achieved certification. These are bright, talented individuals with an eye for perfection (they must - they are writing for the record!). Applying their skill set this early in their career provides them an opportunity to build their speed and can provide your business with a resource like none other.

If you are interested in hearing more about the new opportunities that information reporting could lend to your business, or if you would like to see a demonstration of this exciting technology, please call me at 800 555-1212. Let's work together!

Sincerely,

Jane Smith
Director, Court Reporting Program Springfield College

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